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Admission Module

New Admission Planning

Publish on Admission Portal

Receive Applications

Shortlist Applicants – Test / Interview

Offers Made

Offers Accepted

Enrolments

Intake Planning

Programs
  • Capacity
  • Admission process
  • Fee Structure
  • Financial Aids
  • Hostel
  • Quota
Target Segments
  • Geo
  • Demography
Marketing Plan
  • Team
  • Assets/ Content
  • Events
  • Campaigns

Student Acquisition

Outbound Marketing
  • Omni Channel Campaigns
  • Email
  • WhatsApp
  • Social Media
  • Calls
  • Events Online/ Offline
Inbound Marketing
  • Walk-ins
  • Calls
  • Web Enquiries
Journey Plan/ Nurturing
  • Counselling sessions
  • Alumni / Students Interaction
  • Faculty Workshops

Fee Collection

Online/ Offline
  • Processing Fee
  • Advances against Offers made
  • Changes in Options
  • Admission fee
  • Hostel fee
Financial Aid
  • Scholarships
  • Loans

Academic Module

Define Program Structure

Define Courses and course material

Define Academic Calendar

Create Batches of Students

Time Table Management

Assignments & Assessments

Feedback

Program Structure

Programs
  • Vision & Mission
  • Outcomes
  • Structure
  • Financial Aids
  • Eligibility
  • Admission process
  • Credits
  • Locations
Courses
  • Credits
  • Subjects
  • Outcomes
  • Faculty
  • Course Material
  • Assignments

Academic Planning

Academic Calendar
  • University Level
  • School / Faculty / Program level
Batch Management
  • Theory Classes
  • Labs
  • Hostel Allocation
  • Insurance
Capacity Planning
  • Faculty workload
  • Infrastructure Utilization
  • Guest faculty
Time Table
  • Creation
  • Publication

Execution

Time Table Management
  • Manage Changes
  • Availability of Substitutes
  • Real time Notifications
Attendance
  • Through QR Code
  • Managing Exceptions
Classes
  • Assignments
  • Assessments
Feedback
Mentor Mentee Meetings
Data for NAC & NBA Accreditation
Plagiarism Check

Examination & Evaluation

Define Exam Calender

Shortlist Eligible Student

Hall Ticket Management

Invigilation & Attendance

Evaluation

Result Preparation

Result Announcement

Exam Planning

Programs
  • Assessment Needs
  • Assessment Methods
Capacity Planning
  • Rooms Availability
  • Invigilators
  • Seating Plan
Eligible Students
  • Minimum Attendance
  • No dues
  • Approval workflow for exceptions
Schedule of Examination
  • Regular
  • Resit
Generate Hall Tickets

Invigilation & Evaluation

Schedule of Invigilation's
Exam Attendance
Evaluation Management
  • Scheduling evaluators
  • Masking of Copies
  • Additional for significant marks variation
Revaluation
  • Students request revaluation
  • Assignment of revaluation
Alerts Notification and Escalation in cases of missed deadlines

Results

Tabulation of Marks
  • Internal assessments
  • External
Grading
  • Blooms taxonomy
  • Rubrics
  • Normalization
Approval Workflow
Result Publication
Transcript Generation

Hostel, Mess & Transportation

Capacity planning

Requests for Hostel

Hostel Allocation

Hostel Maintenance

Mess Menu & Coupons

Result preparation

Result Announcement

Hostel Management

Infrastructure
  • Type of Hostel , facilities
  • Type of Rooms
  • Capacity
Demand - Supply
  • Hostel requests
  • Availability Plan
  • Allocation
  • Hostel fee Mgmt
  • Student Self Service
Maintenance
  • Preventive & Breakdown
  • Maintenance Requests
  • Utilities Billing
  • Hostel Store Management
Gate Pass

Mess Management

Infrastructure
  • Mess Location
  • Type of Mess
Mess Management
  • Fee collection
  • Mess Coupons
  • Publish Menu
Special requests
Grievance Management
Notifications

Transportation

Transport Fleet
  • Vehicle Master
  • Drivers and Staff
  • Routes
Transport service Subscribers
  • Request for Transport
  • Allocation of Route/Vehicle
Operations
  • Publish Schedule
  • Assessments
Feedback
Mentor Mentee Meetings

Student Welfare

Industry Relations

International Collaboration

Students Clubs

Health & Fitment

Sports

GrievanceRedressal

Financial Aid

Industry Relations & Intl. Collaboration

Industry Training Planning
  • Program wise
  • Type of Training
  • Pre requisites
Industry database
  • Organizations
  • People
  • Connections
Opportunity Management
Feedback

Extra Curricular

Student Clubs
Cultural Events
  • Festivals
  • Competitions
Health & Fitment
  • Yoga
  • counselling
Sports
  • Facilities / Equipment
  • Teams
  • Bookings
NCC

Grievances

Programs
  • Admission
  • Hostel
  • Mess
  • Transportation
  • Academic
  • Placement
Case Management
Financial Aid

Placement & Alumni Management

Placement Planning

Lead generation

Opportunity Management

Placement Scheduling

Screening Process

Offers Accepted

LinkedIn Updates

Placement Planning

Demand
  • Program wise
  • Placements
  • Internships
Historical Analysis
  • Last year benchmarks
  • Existing Relationships
  • Conversion rates
Target
  • New Leads
  • Alumni Connects
  • Industry Connects
Plan Events
  • HR Conclaves
  • Alumni talk

Operations

Profiling
  • University / School
  • Program
  • Past Placements
  • Students profile
Job Listings
  • Schedule Pre Placement talk
  • Company Profile & Offer
  • Invite EOI from students
Candidate Screening
  • Profiles of Registered Students
Schedule Tests / Interviews
  • In campus
  • Online
Offers Closure

Alumni Management

Update Student Record
  • Contact Details
  • Access to Alumni Portal
  • LinkedIn Profile
  • Connection on University page
  • Batch Communities
  • LinkedIn
  • WhatsApp Group
Outbound Communication
  • News letters
  • Social Media Posts
Alumni Requests
  • Service Request through Portal

Quality & Accreditation

Agencies / Bodies

Data Requirement

Data Sources

Data Mapping

Data Collection

Data Validation

Report Generate

Data Management

Masters
  • Accreditation Bodies
  • Ranking Agencies
  • Reporting Frequency
Data Definition
  • KPI
Data Sources
  • Academics
  • Student Welfare
  • Placements
  • Finance
Data Mapping
  • KPI’s to Source

Collection & Validation

Communication
  • Directorates
  • Faculties
Folder Structure
  • Directorate wise
  • Faculty wise
  • KPI wise
Data
  • Automated Pull from Source
  • POE Documents
Validation
  • Completeness
  • Correctness
  • Workflow

Reporting

Reporting Requirements
  • Agency / body wise Reports
  • Formats
  • Samples
Mode of Reporting
  • Online
  • Offline
Report
  • Generation
  • Approval
  • Upload
Manage feedback

Fee Management

Define Fee Structure

New Admissions

Revisiting Students

Various Service fees

Fee Demand (Invoices)

Fee Collection

Manage Outstanding

Fee Structure

Fee Components
  • University level
  • Program level
Fee Structure
  • Campus wise
  • Program wise
  • Year wise
  • Category wise
  • Currency
Data Sources
  • Academics
  • Student Welfare
  • Placements
  • Finance
Discount Structure
  • Waivers
  • Scholarships
  • Aids
Date wise Revisions

Raise Demands

Basis Student Preference
  • Requires Hostel
  • Transport
Automated
  • Semester wise
  • Batch wise
  • For paid Service Requests
On demand (Manually)
  • For A student
  • Batch
  • program
Reversal of Demand
Creating Instalments
Changing Due Dates
Multi Currency

Collection

Online
  • Manage Changes
  • Availability of Substitutes
  • Real time Notifications
Attendance
  • Through QR Code
  • Managing Exceptions
Classes
  • Assignments
  • Assessments
  • Upload
Feedback
Mentor Mentee Meetings

Procurement & Asset Management

Purchase requisitions

Requisition Approval

Quote Comparison

Issue Purchase Order

GRN / SRN

QR Code Assets

Result Announcement

Service Requests

Maintenance Requests
  • Service Category
  • Acknowledgement of Request
  • Assignment to Team
  • Update Status
  • Alerts & Notifications
Store Management
  • Goods Receipts
  • Issue Material
  • Physical stock take
Maintenance dashboard

Procurement Process

Requisition Management
  • User Requisitions
  • Approval / Budgetary Control
Request for Quote (RFQ)
  • Invite quotes (Min 3)
  • RFQ published on Portal
  • Quote comparison
Purchase Order
  • PO Approval
  • PO confirmation by Vendor
Vendor Portal
  • Onboarding through portal
  • Submission of documents & Invoices
  • Feedback & Grievances

Accounting

Invoice Processing
  • Submission through portal / email
  • AI based scanning
  • 3 way matching
Remittance
  • Payment Batch Jobs
  • H2H Bank Integration
Statement
  • Vendor Statement
  • Vendor Ageing
  • Analytics
  • Alerts & Notifications

Functionality Mapping with Microsoft Stack

Education CRM

Student Acquisition
  • Outbound Marketing
  • Omni Channel Campaigns
    • Email
    • WhatsApp
    • Social media
    • Calls
  • Events – Online / Offline
    • Inbound Marketing
    • Walk-ins
    • Calls
    • Web Enquiries
    Journey Plan
    Digital Assets
    • Admission Portal
    • Templates
    Relationship management
    • Donors and Sponsors
    • Alumni
    • Prospective Employers
    • Prospective Faculty
    • Business partners
  • D365 Marketing
  • D365 Sales
  • Opportunity management regarding placements and Grant mgmt./Fund Raising
  • Linked sales Navigator

    • Academic management

    Organization Structure
    Student Acquisition
    Academic Planning
    Student enrolment
    Batch Intake
    Timetable management
    Attendance QR Code based
    Exams & evaluation
    Assessment
    Feedback Management
    Self Service
    • Academic
    • Hostel
    • Student Welfare
    Learning Management System
    Online / Hybrid Delivery System
    Campus Management
    • Smart classrooms
    • Sports facility
    • Labs
    • Transport
    • Security
    • IT Infrastructure
  • Power Apps per App
  • D365 Customer
  • Power BI
  • M365 (Teams for Education)
  • Student Portal (React JS)
  • Alumni Portal (React JS)
  • Parent Portal (React JS)

    • Finance & Admin

    Student Finance
    Purchase to Pay
    Campus Management
    Cash & Bank
    Expense management
    GST & TDS
    Financial reporting
    Campus Asset Management
    • Smart classrooms
    • Sports facility
    • Labs
    • Transport
    • Security
    • IT Infrastructure
  • Business Central Essential
  • Business Central Team users
  • Vendor Portal
  • AutoTax365
  • ProActivate

    • Customers

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